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Gilberto
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Built for event photographers, by an event photographer

Less admin.
More shooting.

Leads, contracts, payments, galleries and albums in one place. For every event, Gilberto shows you the next step and prepares your client messages the way you work.

Start your 14-day free trialSee pricing

No credit card needed. Every Pro+ feature is unlocked during the trial.

Just nowYour client approved the album design
I built Gilberto because after every event I shot, hours of WhatsApp messages, files and reminders were still waiting for me. Now it's all organized and ready in advance, and I get back to shooting.
Roei Gelbert, event photographer and founder of Gilberto
Roei Gelbert, event photographer and founder of Gilberto

From the first inquiry to final delivery.

Every photographer works differently. You set your packages, stages and client messages, and Gilberto organizes the work around them. Here's what a typical event looks like:

  1. InquiryEvery lead lands in one place, and your price quote goes out as a WhatsApp link the client approves on their phone. If a lead goes quiet, a follow-up message is ready to send.
  2. BookingThe client fills in a short questionnaire and signs the contract through the same link. The event is created automatically and added to your Google or Apple calendar.
  3. Before the eventA personal client portal with the stages and payments. When the balance is due, a WhatsApp reminder is ready to send.
  4. Shoot dayVenue with navigation, times, the client's phone and the package, all on one screen. On Pro+, upload to the gallery straight from your camera.
  5. Gallery and albumA private gallery where the client picks their photos. The album is designed automatically from their picks, and the client approves it in the portal.
  6. DeliveryDeliver and wrap up with a clear picture of what's been paid. A few days later, a reminder to ask for a review.

These stages are just an example. Each package gets its own path, and you can mark stages done in any order, because not every client moves at the same pace.

Plus the things you'll use every week

Leads and price quotesEvery inquiry in one place, and quotes sent as a link the client approves on their phone.
Your own packages and stagesPrices, workflow stages and client message wording, tailored to the way you work.
Public portfolioA shareable portfolio, filled from your galleries in one click (Pro and Pro+).
Business dashboardMonthly revenue, trends and outstanding payments.
TeamAssistants and second shooters, each seeing only their own events.
Import from Google CalendarEvents already in your calendar come in with a single scan, no retyping.
Quote, contract and event

From price quote to booked event, in one link.

Build a quote right from the lead, with the items already filled in from the client's conversation, and send it on WhatsApp. The client approves, fills in the details, signs, and the event is waiting in your calendar.

  1. 1Send a link, not a fileTapping “Send to client” opens WhatsApp with a ready message: the client's name, the event, the date and the link to the quote.
  2. 2The client approves on their phoneThe quote opens on a polished page with your logo, the items and the total. One tap and it's approved.
  3. 3A short questionnaire, an event in your calendarThe client completes the event details, and the event is created in your calendar automatically, with all its stages.
  4. 4The contract, in the same linkChoose to include a contract, and the client signs it at the end of the questionnaire. You get a notification on your phone, and the lead leaves your list.

On every plan. The quote's PDF can be downloaded from the lead card.

The system's real screens, with demo data

Automatic album design

The whole album, designed while you drink your coffee.

Pick the size, cover and style, and mark one photo each of the celebrants, parents, siblings and grandparents. Gilberto recognizes the faces, arranges the client's picks by family and by the order of the event, and designs every page.

Four completely different styles, or your own saved album template

Family order: the celebrants first, then parents, siblings and grandparents, then the event in shooting order

Face recognition runs on your device, and photos are never sent to any outside service

Don't like a page? "Redesign" gives the same photos a new layout, without repeating itself

Swap photos between pages in two taps, and fine-tune every detail in the free editor

Export to PDF, JPG or PSD, and send straight to the print lab

On Pro and Pro+. Unlocked for you during the free trial.

Magnet frame design

Your own magnet frame, ready to print.

Design your magnet station frame once, with the names, the date and your logo, and download a file that goes straight to the printer. No design software, no fiddling with sizes.

On Pro and Pro+. Unlocked for you during the free trial.

  • Free text in a range of fonts, with color, bold and shadow
  • A library of elements and textures, including decorative numerals
  • Upload your own logo, elements and textures
  • One design for both orientations: 20×15 landscape and 15×20 portrait
  • A print-ready 300 DPI PNG, with a transparent window for the photo
Smart intake assistant

A client writes at 2 a.m. Someone's already answering.

The intake assistant talks to new clients like a person, from your WhatsApp link or your website. It checks your calendar to see if the date is free, asks the right questions, and hands you a complete lead with all the event details, by email and automatically in the system.

  • Checks availability against your events and Google Calendar
  • Answers in natural language, one question at a time
  • Inquiries show up as leads in the app automatically, with every detail
Behind the scenes: your own Q&ASettings › Automation

Write your own answers for the assistant, and it replies with them instead of making things up. You can also add your own question for it to ask every client.

When do we get the photos?A first gallery within a week, and all the photos within 45 days.
Do you travel up north?Yes, anywhere in the country. Travel details will be in the price quote.
+ New question

On every plan: up to 100 conversations a month on Pro Start, 150 on Pro and 200 on Pro+. Need more? Add a conversation pack without switching plans.

A real conversation with the assistant, from a demo account

How much time do you lose to admin?

Move the sliders to match your business. The math: about 115 minutes of admin per event without a system, about 20 minutes with Gilberto.

6
₪150
Hours back each month
9.5
What that time is worth each month
₪1,425

Based on the average time photographers report spending on quotes, WhatsApp coordination, contracts, gallery sharing and payment reminders, compared with the same steps when everything is in one place, with ready-made templates and messages. This is an estimate, not a guarantee.

Flat pricing, no surprises

14-day free trial, no credit card. No hidden fees, cancel anytime.

Pro Start
₪19/ month₪25
Billed ₪228 a year · saves 3 months
  • Events, leads and price quotes
  • Digital contracts and payment reminders
  • Client galleries, 100GB
  • Galleries kept up to 14 days
  • Intake assistant: 100 conversations a month
Start free trial
Pro
Best value
₪42/ month₪58
Billed ₪500 a year · saves 2 months
  • Everything in Pro Start
  • Built-in album editor
  • Public portfolio, 750GB
  • Galleries kept up to 90 days, team of up to 2
  • Intake assistant: 150 conversations a month
Start free trial
Pro+
₪83/ month₪100
Billed ₪990 a year · saves 2 months
  • Everything in Pro
  • Unlimited storage
  • Full branding: your logo and color on every gallery
  • FTP Live from your camera at the event, team of up to 3
  • Intake assistant: 200 conversations a month
Start free trial

Cancel anytime, no commitment

Included in planPro StartProPro+
Events, leads and price quotes
Secure client galleries, 5 design themes
Digital contracts, signed remotely
Timely payment reminders, ready to send on WhatsApp
Google / Apple calendar sync
Built-in album editor—
Gallery video: max file size—300MB500MB
Public portfolio—
Smart intake assistant: conversations a month100150200
Storage100GB750GBUnlimited
Gallery retentionUp to 14 daysUp to 90 daysUp to a year
Team membersUp to 1Up to 2Up to 3
Full branding: logo and brand color on every gallery——
FTP Live: upload live from your camera at the event——

FAQ

The first 14 days are free, no credit card needed. During the trial every Pro+ feature is unlocked, with 5GB of storage. Near the end we'll remind you to choose a plan. Everything you've added is kept for 30 more days after the trial, so you can pick up exactly where you left off. One free trial per phone number.
Yes. You can turn off auto-renewal at any moment in Settings, with no commitment, and your access stays active until the end of the period you've paid for. Your events, galleries and contracts aren't deleted.
Yes. Data is stored on secure, encrypted servers, and every client gallery is protected by its own unique private link.
A few minutes: sign up, set your packages and prices, and you can start adding events right away.
Yes. You can use Gilberto in English, Hebrew or Russian. It's built especially for event photographers in Israel, including WhatsApp and local payment methods.
Nothing is deleted. Your events, galleries and contracts stay saved and waiting for you. You can reactivate your subscription anytime and pick up exactly where you left off.
Yes. You can upgrade or downgrade at any time from Settings > Subscription. The switch is timed so you never pay twice for what you've already paid this cycle.
It depends on the plan: up to 100GB on Pro Start, up to 750GB on Pro, and unlimited on Pro+. Your actual usage is always shown in Settings, so there are never any surprises.
Yes. Install it straight from your browser, no app store needed, and get the full app experience, including a home-screen icon and faster loading.
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